Privacy Policy

1. Introduction

ESG Machina ("we", "us", "our") is committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Modern Slavery compliance platform.

2. Information We Collect

We collect information that you provide directly to us, including:

• Account Information: Name, email address, organisation name, ABN
• Survey Responses: Information about your organisation's structure, operations, and supply chain
• Evidence Documents: Files uploaded to support compliance statements
• Usage Data: How you interact with our platform

3. How We Use Your Information

We use the information we collect to:

• Provide and maintain our compliance platform
• Generate Modern Slavery Statements using AI technology
• Process your survey responses and evidence documents
• Communicate with you about your account and our services
• Improve and develop our platform
• Comply with legal obligations

4. AI Processing Disclosure

Our platform uses artificial intelligence to assist in generating Modern Slavery Statements. Your survey responses and uploaded documents may be processed by AI systems to:

• Generate draft compliance statements
• Identify potential compliance gaps
• Provide recommendations for improvement

All AI-generated content should be reviewed by qualified personnel before submission to regulatory bodies.

5. Data Sharing and Disclosure

[Placeholder: Details about third-party service providers, data transfers, and circumstances under which data may be disclosed to be detailed here in accordance with Australian Privacy Principles.]

6. Data Security

We implement appropriate technical and organisational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure cloud infrastructure (Azure Australia regions)
• Regular security assessments and audits
• Access controls and authentication measures

7. Data Retention

[Placeholder: Data retention periods and policies to be detailed here, including compliance with record-keeping requirements under the Modern Slavery Act.]

8. Your Rights

Under the Australian Privacy Principles, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (where applicable)
• Lodge a complaint with the OAIC if you believe your privacy has been breached

9. Contact Us

For privacy-related inquiries or to exercise your rights, please contact our Privacy Officer:

Email: privacy@esgmachina.com.au
[Additional contact details to be added]

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.